Accepting The Terms

  • In order to use the services, you must first agree to the terms and you understand and agree that Hot Bartenders will treat your use of the Services as acceptance of the Terms.

Hiring Staff Outside Of Agency

  • By using Hot Bartenders services you agree, not to hire any of our staff directly for up to 16 months. In the event you hire any of our staff directly you will be billed an additional 50% surcharge fee.
  • Hot Bartenders LA staff are under contract to not accept solicitation of services from clients outside of Hot Bartenders. This includes all services that Hot Bartenders currently offers.

Rates & Hours

  • Please refer to www.hotbartendersla.com/rates for up-to-date rates.
  • A minimum of four (4) hours booking for any staff category.
  • Staff kept after the booked time will continue at the same rate in hourly increments.
  • Unless you have indicated in the attached event details a set time of completion. All bartenders, cocktail waitresses, bar-backs will continue to work at the event until you, the client directly communicate to them that they are released at a specific time. You will be charged for the time all staff have worked.
  • At all times, in the event all and any staff remin at work beyond the indicated time in this agreement you will be responsible for the fees set forth in here.
  • Additional $10 per hour for service staff, 15% additional for Open Bar Packages and 20% for all other services, will be added to all events that are on the following dates: May 5, July 3 to 5, Oct 29 to Nov 1, Nov 26 to 28 and Dec 24 to Jan 1.


  • Gratuity processed via credit card or given to staff at your event does not constitute payment for the services directly. Gratuity is in addition to any services provided and cannot be used to discount or replace the charge that you have agreed to in using our services.

Parking Fees

  • Client is not held responsible for any parking tickets staff may incur, however, if there is no street parking available for the staff, then client will pay for staff parking fees i.e. parking lot or valet. Please notify us beforehand with any parking instructions.

Travel Rates

  • If event address is located more then 10 miles outside of Hollywood 90068 zip code, we charge .85 cents/mile per staff and delivery of any rentals for total miles driven there and back from 90068 per staff and delivery. This will be automatically included in total amount charged.
  • If staff is requested leave the event location to purchase inventory and they use their own vehicle, a $40 service charge will be automatically included in total amount charged.

Minimum Booking Rates for events 70 Miles Outside Of Los Angeles District

  • If you are located more then 70 miles outside of Los Angeles County we have a minimum booking of eight (8) hours even if you do not use for full time. Any distance over 280 miles flight, purchase is required at the expense of the client and $300 extended travel fee is required per day in addition to the six (8) hour minimum charge per day.

Staff Preference, Substitution & Guest Count

  • We will do our best to provide you your selected staff. In order to accomplish this, we ask that you make your reservation no later than 7 days before the desired start time for your event so we can book your preferences. In the case that none of your top choices are available, an HBLA coordinator will help you choose a replacement.
  • When using our services we require that there is one bartender per 70 guests. Bartenders can provide professional and quality service up to a maximum of 70 guests.


  • Once you book any of our services and/or rentals a cancellation fee is effective of 25% of gross total. Cancellations made within 72 hours of the event date will result in 100% of gross total.
  • If there is a liability or insurance issue for the venue, company or individual this will also fall under our cancellation policy and will result in 100% of total gross charge.
  • You are responsible for any errors in booking details (staff quantity, event date etc) that require cancellations and or revisions that fall within the cancellation fees policy.


  • Only after the event, we will charge the credit card on file and a receipt will be sent to you via email. If you prefer to pay by check or other form of credit card then we require receipt within 14 days after the event. Please do not pay the bartenders directly except for gratuity. Any payment made directly to staff will be deemed a gratuity and not payment for services.
  • $1000 or greater, will be pre-authorized with credit card on file but not charged until after event completion.
  • $5000 or greater requires a 50% deposit and remaining 50% after event completion.
  • We only accept checks for events greater then $10,000.

Late Payment

  • A 2% late payment charge per week will be assessed if payment has not been made in full after 10 days after the event. Date. The minimum late payment fee is $25.00 as the purpose is to defray the costs associated with collecting late payments.


  • If you refuse to pay, give false payment information, we will make every effort to collect the debt. By using the services you agree that all costs we incur associated with collecting debts, including attorneys’ fees and court costs, will be paid by you.

Changes To The Terms

  • Hot Bartenders may make changes to the Universal Terms or Additional Terms from time to time. When these changes are made, Hot Bartenders will make a new copy of the Universal Terms upon request and any new Additional Terms will be made available to you from within, or through, the affected Services.
  • You understand and agree that if you use the Services after the date on which the Universal Terms or Additional Terms have changed, Hot Bartenders will treat your use as acceptance of the updated Universal Terms or Additional Terms

Underage Drinking & Client Responsibilities

  • The client is responsible to insure that there is no underage drinking and confirms that the event is invite only. Our staff is serving alcohol to guests that visibly look of age with the knowledge that the client has done their due diligence (i.e. wrist bands, security guard) to make sure the guests are 21 years of age or older.
  • 14.2 The client is responsible for the actions of their guests and must adhere to all California laws. Hot Bartenders staff and Hot Bartenders are not to be held liable or responsible for any violations of the law by guests or clients.

Accuracy of Event Details

  • The client is responsible for reviewing the event details below and amending any needed changes before signing and sending back to Hot Bartenders. Any errors will be the sole responsibility of the client. Payment in full for all services requested will be executed after the event date indicated in event details below whether services have been rendered or not due solely to event detail error by client.

Release of Liability

  • In consideration of participation by the undersigned with Hot Bartenders. I agree to forever protect, save and keep Hot Bartenders, their officers, agents, independent contractors, employees, volunteers, interns, assigns, holding them harmless and indemnifying them against and from all claims, demands, losses, cost, damages, suits, judgments, penalties, expenses and liabilities of any kind or nature whatsoever arising directly or indirectly out of, or in connection with the hiring, contracting, using and/or volunteering of any and all Hot Bartenders staff and services. I further release and discharge the producers and each of the participants, persons and entities to herein from any and all claims, demands, losses an/or liability of any kind or nature, resulting from any of the acts of the aforesaid in connection with Hot Bartenders


  • Conduct that belittles or demeans any individual on the basis of race, religion, national origin, sexual preference, age, disability, or other similar characteristics or circumstances, whether engaged by clients, client’s guests, independent contractors, supervisors, associates or other non-employees who conduct business with Hot Bartenders may result in legal action up to and including discharge for independent contractors. This policy covers all Hot Bartender independent contractors, clients and client guests (clients are responsible for their guest’s actions).